Receptionist

Duties of the Receptionist, Front Desk, include but are not limited to:

• First line of contact with visitors to the office window
• Checking voice mail and recording any messages
• Unlocking unit file cabinets and ensuring they are locked at the end of the day'
• Receiving incoming phone calls and recording messages for follow-up with maintenance staff or office staff
• Recording of returned Termite Inspection forms
• Responsible for updating resident files with copies of insurance information
• Written receipt to unit owners paying maintenance in cash or check, if requested
• Receipt of Alteration Forms from unit owners ensuring all pertinent information has been recorded including a copy of the contractor's license and insurance
• Preparation of letters to unit owners or renters
• Receipt of mail and distribution to proper person
• Recording of names submitted for the weekly bus
• Recording of names of sign-in sheets for any activities planned for residents. Receipt of cash for those activities, if required.
• Any special assignments not indicated above.